The Chattanooga Track Club

Promoting Running and Fitness in Chattanooga

Race Director's Check List

printable version

 

 

Date of task

Who is assigned

Follow up date

Permits/Support

 

 

 

Obtain permit from the City

 

 

 

Confirm traffic control w/City

 

 

 

Request services from Rescue Squad

 

 

 

Request coverage by newspaper

 

 

 

Request Rob Berman, coffee, water, PA

 

 

 

Request Powerade & water for finish

 

 

 

Request bananas & oranges

 

 

 

Request bagels/Panera

 

 

 

Request door prizes

 

 

 

Request parking meter bags if needed

 

 

 

Ask someone to emcee awards ceremony

 

 

 

 

 

 

 

Publicity

 

 

 

Race info to running clubs for calendars

 

 

 

Info to Running Journal, Runners World etc

 

 

 

Design race application

 

 

 

Design poster, if large race

 

 

 

Design T-shirt

 

 

 

Approve application, poster & T-shirt

 

 

 

Application on www.active.com

 

 

 

Design volunteer application

 

 

 

Print race application

 

 

 

Mail applications to previous years participants

 

 

 

Applications in Jogging Around

 

 

 

Distribute applications, athletic stores etc

 

 

 

Distribute applications to local races

 

 

 

Local publicity

 

 

 

Radio and TV PSA's

 

 

 

 

 

 

 

Order

 

 

 

T-shirts

 

 

 

Race numbers & safety pins

 

 

 

Awards

 

 

 

Large course map

 

 

 

Radios

 

 

 

8 portable toilets for start

 

 

 

Event Tech (Champion Chip), if using

 

 

 

Hotel Room for Event Tech, if using

 

 

 

Clocks, turn arrows, chutes etc

 

 

 

Packet bags

 

 

 

 

 

 

 

Scoring

 

 

 

Enter registrations when received

 

 

 

Print labels for run numbers & apply

 

 

 

Print list for packet pick-up, if having early pick up

 

 

 

Enter late registrants week before

 

 

 

Give file to Event Tech, if using Champion Chip

 

 

 

 

 

 

 

Volunteers

 

 

 

Choose run orientation date, if large race

 

 

 

Choose packet assembly date

 

 

 

Volunteer information

 

 

 

Volunteer information in CTC newsletter

 

 

 

Assign volunteer positions

 

 

 

Develop duty sheets for volunteers

 

 

 

Host orientation

 

 

 

 

 

 

 

Packet Assembly

 

 

 

Packet bags

 

 

 

Race instructions

 

 

 

Safety pins (see Order above)

 

 

 

CTC membership applications

 

 

 

Other - Inserts, sponsor discounts, samples, etc.

 

 

 

 

 

 

 

Packet Pick-up

 

 

 

Tent, electricity, 8 tables, 6 chairs

 

 

 

Completed packets

 

 

 

Run numbers pre-registered and blank

 

 

 

Extra safety pins

 

 

 

Cash/change

 

 

 

Pins purchased by runners

 

 

 

Blank applications

 

 

 

T-shirts

 

 

 

Large course map & easel

 

 

 

 

 

 

 

Preparation

 

 

 

Take packet inserts to race before assembly

 

 

 

Take Volunteer T-shirts

 

 

 

Pick up traffic cones

 

 

 

Entertainment for finish area, if providing

 

 

 

Radio plan, if providing

 

 

 

Plan for door prize drawing, if providing

 

 

 

 

 

 

 

Take to day of Race

 

 

 

Remaining T-shirts, extras may be sold

 

 

 

Extra safety pins

 

 

 

Any remaining pins purchased by runners

 

 

 

Cash/change for bank

 

 

 

Blank applications

 

 

 

 

 

 

 

Race Day Registration

 

 

 

Set up tables, chairs, banners, map, alpha signs

 

 

 

Instruct volunteers on registration

 

 

 

Instruct volunteers on Chip distribution, if using

 

 

 

Enter registrants into Runscore

 

 

 

 

 

 

 

Course

 

 

 

Mark miles before race day

 

 

 

Cover parking meters at 5 a.m.

 

 

 

Set out & remove traffic cones

 

 

 

Set out & remove mile markers and arrows

 

 

 

Place & remove traffic signs

 

 

 

Provide garbage cans for water stop

 

 

 

Set up water stop

 

 

 

2 tables, 10 5 gal water, cups, garbage bags

 

 

 

Instruct water stop volunteers

 

 

 

Instruct & place sentries

 

 

 

Provide, instruct & place split timers

 

 

 

Set up finish area

 

 

 

 

 

 

 

The Race

 

 

 

Provide starting area instructions

 

 

 

Assemble runners to starting line

 

 

 

Give pre-race instructions & start race

 

 

 

Assemble 1 milers or other race runners

 

 

 

Give pre-run instructions & start 1 mile or other race

 

 

 

Time race

 

 

 

Collect ChampionChips, if using, or bib tags

 

 

 

Provide results to awards committee

 

 

 

 

 

 

 

Refreshments/Post Race

 

 

 

Pick up bagels & cream cheese at 7:00 am

 

 

 

Set up tables for refreshments & awards

 

 

 

Prepare fruit & bagels (knives, paper towels, etc)

 

 

 

Powerade & water

 

 

 

Provide garbage cans to ice drinks

 

 

 

Provide ice to cool drinks

 

 

 

Conduct awards ceremony

 

 

 

Drawing for door prizes

 

 

 

Pick up trash

 

 

 

Provide results to newspaper

 

 

 

Write thank you letters

 

 

 

Unclaimed awards

 

 

 

Evaluation

 

 

 


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Chattanooga Track Club • PO Box 11241 • Chattanooga, TN 37401 • 423.842.6265